The new WH-347 certified payroll form
Which version to use
The U.S. Department of Labor's optional certified payroll form, the WH-347, is now Rev. January 2025 (OMB control number 1235-0008). The OMB approval for the previous version expired on September 30, 2026 (reginfo.gov), so contractors still using the old form need to switch.
Is the WH-347 mandatory?
No. Under 29 CFR 5.5(a)(3), contractors must submit certified payroll every week that covered work is performed, but they may use any format that contains the same required information. Many agencies and prime contractors also require a particular system, such as LCPtracker or a state portal.
The weekly rules
- Submit a payroll for every week in which covered work is performed, to the contracting agency, or to the applicant, sponsor, or owner if the agency is not a party to the contract.
- The prime contractor is responsible for submitting the payrolls of all its subcontractors.
- Weekly submissions do not include full Social Security numbers: use the last four digits or another worker identifier.
- Keep payroll records for at least three years after the work is completed.
- The statement of compliance is signed by the contractor. False statements can lead to liability under 18 U.S.C. 1001 and the False Claims Act.
Free options from the Department of Labor
DOL publishes the WH-347 as a fillable PDF, and since December 2025 also offers a web version that runs on your computer (DOL WH-347 page). Both are filled in by hand. DOL notes that a scanned signature is not a valid electronic signature.
Getting the numbers right
The hardest parts are usually fringe benefits and overtime. Fringe credits must be annualized over all hours worked, and overtime is computed on the basic rate. The free fringe benefit calculator does both.
If you file in New York, the NY XML converter builds the state's bulk upload file from your payroll spreadsheet.
This guide summarizes public federal guidance as of October 2026 and is not legal advice.